Number of Seats/Users: ASAP Systems offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows ASAP Systems that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from ASAP Systems. ASAP Systems reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: ASAP Systems offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from ASAP Systems. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: ASAP Systems often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that ASAP Systems is a very “love or hate” type of tool: some Spendbase clients see huge operational gains, while others struggle with support, stability, and cost.

Overall sentiment
– Strong positives around:
– Accuracy of inventory
– Customization and configurability
– Reporting and dashboards
– Barcode workflows and ease of daily use
– Strong negatives around:
– Technical glitches and downtime
– Slow or inconsistent support
– Perceived overpricing and add‑on costs
– Difficult or slow onboarding

Key strengths our clients report
– Accuracy & efficiency:
– Near 100% inventory accuracy in best cases
– Major reduction in missing stock and manual effort
– Fast reporting: monthly reports generated in a few clicks
– Functionality:
– Strong inventory + asset tracking in one system
– Flexible, configurable reports
– Ability to move items between modules (inventory ↔ assets)
– User interface is generally described as intuitive once set up
– Support (when it works well):
– Some clients praise one‑on‑one help and knowledgeable reps
– Client enhancement requests sometimes included in product updates at no extra cost

Key pain points to watch
– Product reliability:
– System freezes, lost transactions, and import failures reported
– Occasional app outages and poorly tested updates
– Service & training:
– Complaints about slow responses, unresolved tickets, and training focused on fixing bugs
– No‑refund stance even when the system was barely usable for some clients
– Pricing:
– Perceived as expensive for what is delivered
– Extra charges for support, scanners, and specific customizations
– Hardware (scanners) sometimes underperforms expectations

Spendbase cost‑saving and risk‑reduction tips
When clients negotiate ASAP Systems through Spendbase, we typically recommend:
– Start with a smaller plan and core modules only, then expand once adoption and stability are proven.
– Bundle support and training into the base price, with clear response SLAs.
– Push for performance guarantees around uptime and data import/export.
– Get trial or demo units for scanners before committing to bulk hardware purchases.
– Negotiate flexible terms for early exit or partial refunds if implementation fails.

This approach helps our clients capture the strong operational upside of ASAP Systems while cushioning against the most common cost and risk drivers we see in the field.