Number of Seats/Users: PaymentSource® Accounts Payable Automation offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows PaymentSource® Accounts Payable Automation that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from PaymentSource® Accounts Payable Automation. PaymentSource® Accounts Payable Automation reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: PaymentSource® Accounts Payable Automation offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from PaymentSource® Accounts Payable Automation. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: PaymentSource® Accounts Payable Automation often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that PaymentSource Accounts Payable Automation is delivering very strong value, especially for alcohol-related AP workflows, with consistently high satisfaction across operational, financial, and compliance use cases.

Key positives Spendbase clients highlight most:

• Strong process automation
• Less manual check-writing, especially in COD states
• Fewer errors and missed payments

• Faster reconciliation with clear invoice visibility (12–15 months of history mentioned)

• Usability and access

• Portal is described as “very user friendly” and reliably available
• Multiple users can log in and work simultaneously

• Easy access to invoices and banking activity from anywhere

• Compliance and transparency

• Stored invoices and clear records help with ABC and audit requirements
• Easier to match bank activity with expected invoice totals

• Better control and visibility over distributor payments

• Service and support

• Customer service during implementation is called out as excellent
• Named contacts are responsive and helpful
• Once configured, many clients call it a “no‑brainer” to keep

Where Spendbase clients see friction or risk:

• Timing and data flow
• EDI files not downloading on federal/bank holidays creates occasional gaps
• Setup and onboarding
• Initial setup can be complex, with a learning curve and training needs
• Controls and configuration
• Concerns when activations occur without explicit approval
• Maintenance tasks
• Item catalog updates when new products are added can feel slow or manual

From a Spendbase cost-optimization lens, the main value drivers we see are:

• Reduced labor on check cutting, invoice entry, and reconciliation
• Lower error and duplicate payment risk
• Stronger compliance posture, which reduces potential fines or penalties
• For the new Premium level, consolidating all vendors and payments into one portal can cut bank fees, late fees, and internal processing costs.

In short, internal feedback points to PaymentSource as a high-impact AP automation tool with standout reliability and support, where the biggest savings come from operational efficiency and risk reduction, while improvement opportunities sit mostly around onboarding experience and certain edge-case processes.