Number of Seats/Users: Keepfy offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows Keepfy that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from Keepfy. Keepfy reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: Keepfy offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from Keepfy. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: Keepfy often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that Keepfy is seen as a strong, easy‑to‑use maintenance management tool, with a few clear areas where smart feature improvements (and matching pricing) could increase value even more.

Key positive themes our Spendbase clients highlight:

• Simple, intuitive interface
• Easy equipment registration and OS (work order) creation
• Strong support team and smooth onboarding
• Good visibility of activities via:
• Cards for work orders
• Calendar/schedule view
• Dashboards and basic graphs
• Clear benefits:
• Better maintenance history tracking
• More transparency and control in real time
• More reliable indicators for improvement projects

From a cost–benefit angle, our internal data shows:

• Most clients feel the product delivers solid value for modernizing maintenance.
• A few clients explicitly mention:
• Price for administrator/executor accounts feels high for smaller teams.
• They still see it as worth it, but price sensitivity is real.

Recurring friction points that impact perceived ROI:

• Connectivity:
• No offline mode or local database.
• Data loss when internet drops during OS or equipment registration.

• This is especially painful for ships, remote sites, and unstable networks.

• Functionality gaps:

• Reporting:
  • Lack of ready-made activity reports by period.
  • Limited graphs and trend tracking (e.g., MTBF/MTTR history over time).
• Scheduling:
  • Preventive maintenance scheduling is manual and repetitive.
  • No easy bulk scheduling for multiple assets.
  • Inability to exclude weekends from plans.
• Workflow and usage:
  • Corrective orders not always routed directly to executors.
  • One user cannot log overlapping labor, which hurts teams sharing logins.
  • Difficulty viewing historical OS in a more fluid way.
• Notifications:
  • No automatic email alerts for upcoming due maintenance.

From a Spendbase discount perspective, this means:

• Keepfy already delivers strong operational value; discounts or tiered pricing could be especially compelling for:
• Teams needing many executor accounts.
• Clients with remote or offline environments who face productivity loss from connectivity issues.
• If Keepfy continues to add:
• Offline capabilities
• Smarter scheduling and reporting
• Better notifications and labor logging
  the perceived value per dollar for our clients will rise even further, making negotiated discounts even more impactful.