Number of Seats/Users: 123erfasst offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows 123erfasst that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from 123erfasst. 123erfasst reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: 123erfasst offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from 123erfasst. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: 123erfasst often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that 123erfasst is generally well liked, but it comes with a notable learning curve and some planning limitations that matter for budgeting and ROI.

Overall sentiment
– Average score lands in the “good to very good” range (around 4/5).
– Most Spendbase clients say: once you understand the tool, it’s efficient and reliable for daily use.

What Spendbase clients like most
– Strong support
– Fast, helpful, and friendly helpdesk.
– Questions are answered quickly, which reduces onboarding pain and downtime.

• Clear structure for planning
• Calendar-style planning of projects and construction sites.
• Good overview of deployments and quick access to all planning data.

• Lists and reports can be customized to specific needs, which helps with internal controlling and audits.

• Mobile usability

• Employees can see their deployment plans and hours clearly on their smartphones.
• Monthly hours control is seen as simple and practical.

Key pain points (with cost impact)
– Steep start and usability quirks
– Many Spendbase clients report that it is “hard to use at the beginning.”
– Mistakes in clicking or planning can overwrite multiple entries at once, which costs admin time to correct.

• Limited flexibility in planning
• Within one week, often only one project can be planned per employee in the schedule view.

• Some real-life construction scenarios “cannot be mapped,” which may lead to manual workarounds in Excel or other tools.

• Editing recorded time is cumbersome

• Changing hours or construction sites after the fact often requires editing all entries for a day.
• New assignments are not easily applied to just part of a day, which slows down payroll and project costing workflows.

Spendbase discount perspective
– 123erfasst delivers value mainly when:
– You have many field employees and projects, and scheduling transparency is critical.
– You are ready to invest in initial training so the team gets past the early complexity.

• To maximize ROI before you buy or renew:
• Plan for training time in your budget.
• Clarify how often you need multi-project planning per week and fine-grained time edits.
• If these are daily needs, negotiate pricing based on the extra admin effort or consider add-ons/process tweaks.