Number of Seats/Users: KeyedIn offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows KeyedIn that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from KeyedIn. KeyedIn reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: KeyedIn offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from KeyedIn. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: KeyedIn often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase, our internal data shows that KeyedIn is making a real impact for companies looking to streamline project management and ERP processes, particularly for custom manufacturers, job shops, and professional services teams. Our Spendbase clients report a variety of benefits and a few recurring challenges, and we’re happy to share these actionable insights for anyone considering KeyedIn for their business tech stack.

Key strengths identified by Spendbase clients:
– Highly Customizable & Feature Rich: Many clients highlight that KeyedIn can be tailored closely to specific business processes. The ability to add custom fields, workflows, and dashboards has allowed companies to transition away from spreadsheets and manual workarounds.
– Real-Time Dashboards & Reporting: Real-time visibility is a major plus, making it easier for teams to track portfolios, resources, project pipelines, and milestones. Users note that management information is easier to extract and act on.
– Resource Management: Teams appreciate how easy it is to manage resources, assign tasks, and analyze workloads. This helps with planning and reduces bottlenecks.
– Integration Capabilities: KeyedIn is often praised for integrating seamlessly with other cloud solutions, such as SageIntacct and Salesforce, giving companies a single source of truth for all project and financial data.
– User-Friendly (Mostly): Projects and timesheets are easy to track, with drag-and-drop widgets and simple navigation for most core processes.

Areas where clients see room for improvement:
– Reporting Functionality: Several clients mention that reporting options are not as intuitive as those in other platforms. Visual outputs and custom reporting still lag behind, though product updates are in progress to address this.
– User Interface and Experience: The UI, while functional, often feels dated or clunky. Some common pain points include multi-step workflows for simple edits, system speed issues, and occasional glitches.
– Learning Curve: Clients note that the shift from simpler tools to KeyedIn’s powerful feature set can be steep. Training materials could be easier to navigate, and simpler quick guides would help onboard new users more smoothly.
– Shop Floor & Communication: In manufacturing settings, bidirectional communication between office and shop floor remains limited. Some processes require extra steps that could be streamlined for efficiency.

Final Spendbase takeaway:
KeyedIn shines with its configurability, integration, and ability to adapt to unique business needs. It’s most beneficial for organizations ready to invest in tailored solutions and ongoing improvements. For teams prioritizing beautiful visuals or ultra-simple workflows, some patience may be required as KeyedIn continues to evolve its UI and reporting. The Spendbase discount team suggests factoring in these strengths and trade-offs when negotiating your next software purchase!