Number of Seats/Users: Todoist offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows Todoist that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from Todoist. Todoist reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: Todoist offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from Todoist. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: Todoist often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that Todoist is seen as a “day-to-day work hub” for both personal and small-team task management, especially in IT services, education, and marketing.

From what our Spendbase clients share, the biggest strengths are:

• Ease of use & interface
• Clean, minimal UI that doesn’t get in the way
• Very low learning curve, but can scale to power users

• Fast, lightweight apps across web, desktop, and mobile

• Task capture & organization

• Natural language input (“meeting tomorrow at 2pm”) is a clear favorite
• Strong structure: projects, sub‑projects, tasks, subtasks, labels, priorities
• Multiple views (list, board, calendar) are widely used to fit different work styles

• Recurring tasks and reminders help with routines and habit workflows

• Planning & tracking

• Calendar and “Upcoming” views support weekly planning
• Visual dashboards and “Karma” / Kudos features add a small but meaningful motivation boost

• Collaboration for families and small teams (task sharing, external guests) is frequently highlighted

• Cross‑platform & integrations

• Solid sync across devices
• Popular integrations: email clients, Google Calendar, and other productivity tools

On the flip side, our internal feedback also surfaces some consistent pain points:

• Pricing & paywall
• Free tier is often perceived as too limited for serious use
• Some clients feel a subscription is costly vs. a one‑time license model

• Key features like reminders, filters, and advanced collaboration sit behind paid plans

• Feature gaps / UX friction

• Not a full project management solution compared to ClickUp, Wrike, or Notion
• Drag‑and‑drop (especially subtasks) can feel clunky
• Moving tasks to another day could be more intuitive (e.g., drag on calendar)
• Calendar integration with only one Google Calendar is limiting for multi‑project work

• Occasional issues: missed notifications, sync hiccups, confusing “Upcoming” navigation

• Complexity for some users

• A portion of clients find Todoist “too powerful” or structured for simple lists
• Desire for more visual customization (themes, backgrounds, color schemes)

From a Spendbase savings perspective, Todoist delivers high perceived value when used daily and across teams, but we see clear sensitivity around subscription costs and paywalled features. Clients who consolidate personal and team workflows into Todoist tend to report the strongest ROI per seat.