Number of Seats/Users: EventsAIR offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows EventsAIR that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from EventsAIR. EventsAIR reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: EventsAIR offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from EventsAIR. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: EventsAIR often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase, our internal data shows that EventsAIR is a very popular choice among our clients for both in-person and virtual event management. Based on our aggregate insights, we’ve compiled the most valuable feedback points to help your organization make an informed decision and maximize your budget with the right tool.

Strengths Identified by Spendbase Clients:
– Comprehensive all-in-one solution: Most clients love having all aspects of event management—registration, agenda, attendee management, communication, reporting, and even virtual/onsite apps—within one central platform. This saves significant time and reduces manual processes.
– Customizability and flexibility: The system is praised for allowing deep customization of registration forms, event sites, ticketing, and virtual experiences. This is especially appreciated for complex or “left of field” event requirements.
– Regular updates and improvements: Clients note frequent launches of new features and quick product enhancements, reflecting attention to user feedback.
– Responsive support: Most clients report a good experience with EventsAIR’s support team, with fast and reliable responses to technical and onboarding issues.

Areas for Improvement according to Spendbase Insights:
– Complexity and onboarding: EventsAIR offers tons of features, but clients often mention a steep learning curve. Casual or seasonal staff may need dedicated training to use the platform efficiently.
– Reporting limitations: Several clients specifically mention issues with reporting, such as missing data fields (like attendee emails) and a need for more visually appealing or flexible reports.
– Occasional bugs or lags: Some users have experienced system hiccups or bugs—like slow load times or random logouts—which can be disruptive during critical periods.
– Mobile experience and interface: The attendee app and virtual portal get the job done, but Spendbase clients hope for fresher designs and faster, more reliable mobile experience.

Common Use Cases by Spendbase Clients:
– Large-scale conferences, including scientific and academic events
– Hybrid and virtual events with parallel sessions and networking features
– Multi-day, multi-session event management
– Automated badge management, lead development, and post-event surveys

Spendbase Savings Tips:
If you’re running multiple events per year, the pricing can be justified by consolidating everything into one efficient system and reducing manual work. For organizations running fewer events, consider negotiating with EventsAIR for tailored pricing or additional support/training packages.

In summary, our internal Spendbase data confirms EventsAIR is a professionally recognized, all-in-one platform that saves time and consolidates many workflows. It’s best suited for organizations running complex or frequent events looking for full control and flexibility. While there are areas for improvement, most Spendbase clients find EventsAIR delivers strong value for their investment.