Number of Seats/Users: Workyard offers discounts based on the number of users or seats. A higher volume typically leads to a better discount structure, especially for enterprise-level usage.

Commitment to a Long-Term Contract: Discounts are often provided to companies that commit to using the service for a longer period (e.g., 1-year or 3-year contracts). A longer commitment shows Workyard that the company is serious and willing to invest in the platform long-term.

No Active Discounts: Companies that are not already receiving other active discounts may have a better chance of qualifying for additional discounts from Workyard. Workyard reserves discounts for new customers or those not currently under promotional pricing.

Volume or Usage Commitment: Workyard offers discounts if you agree to a minimum amount of usage or transaction volume. This could be based on data storage, transactions, or other metrics tied to how much you will use the platform.

Enterprise-Level Negotiation: Companies that qualify as “enterprise” due to their size or complexity (e.g., having large teams, multiple departments, or geographical presence) may be eligible for additional discounts from Workyard. Such companies are often in a position to negotiate for better pricing.

Early Renewal or Prepayment: Workyard often offers discounts if you renew early or prepay for the entire contract period. This is a common approach to securing a lower price.

Here at Spendbase our internal data shows that Workyard is delivering strong value for construction and field-service teams, but there are clear areas where both product use and pricing can be optimized.

What Spendbase clients like most
– Very easy rollout
– Simple to set up, easy for field crews to learn
– Admins highlight fast transition from paper or older tools
– Strong time and location tracking
– GPS-verified time cards and geofencing
– Real-time visibility into where crews are and what they’re working on
– Accurate mileage tracking for reimbursement
– Better payroll and job costing
– Cleaner overtime calculations
– Job-level cost codes and reporting that expose profitable vs. unprofitable work
– Smooth exports or imports to payroll systems
– Support and onboarding
– Fast, proactive support (phone, email, chat)
– Hands-on help before purchase and during rollout

Key friction points our clients report
– GPS / tracking behavior
– Auto clock-in on weekends or when driving past sites
– Tracking even “off the clock” in some setups
– Battery drain and glitches in remote or low-signal areas
– Product limitations
– Some admin tasks only possible from desktop, not mobile
– Limited status options (complete/incomplete only)
– Only one cost code per time entry in some workflows
– Missing or confusing push notifications
– Occasional bugs (jobs disappearing, site freezing)
– Fit and features
– Strong for internal time tracking, weaker for full client dispatching
– Lacks built-in drive time/per diem handling in a structured way

Cost and pricing signals
Our internal spend data shows:
– Per-user pricing is often perceived as “a bit expensive,” especially as teams grow.
– Some high-value features (like automatic job assignment on geofence clock-in) are gated behind higher-tier “enterprise” plans, which clients feel forces them to pay for extras they don’t need.
– Many clients still say the time saved in payroll and reduced time theft offsets the cost, but the margin is tight for smaller teams.

Where Spendbase usually helps
– Right-sizing the plan so you’re not overpaying for unused modules
– Pushing for better bundling of geofencing and automation features without full enterprise uplift
– Reviewing dormant or seasonal users so you’re not paying for old employees
– Making sure your team uses GPS and cost codes effectively, so the savings clearly exceed the subscription cost.